Personnel Administration - Personnel Support Unit (PSU)

Key Benefits

• Efficient and timely processing of all your personnel related administrative tasks.
• Expert advice on pay and conditions.
• A lead contact within our team.
• A fully integrated administration and payroll service, when combined with PY01-A.

Testimonials

Personnel have provided an excellent service by assigning a contact to the school who is patient, understanding, an expert at finding solutions to problems and always very helpful. We trust and appreciate her advice and will continue to buy into the services offered by the department

Bursar, Iford-Kingston CE Primary School

Service Details

We will:

• process all payroll amendments received by the Personnel Support Unit (PSU) by the third day of the month, where all the required information has been provided accurately
• process appropriate pre-employment checks for new members of staff and notify you when the checks are complete so that you can agree a start date. Please note: If we need to obtain a doctors’ report following completion of the pre-employment health questionnaire, we will make an additional charge for this based on the charge we incur from the doctor.
• set up details of new employees on the integrated HR system
• create, maintain and securely store personnel files for all academy employees
• keep employees’ personal details and terms of employment up to date
• work with our payroll providers to give you a seamless service
• develop and establish revised systems in response to changes in national pay arrangements
• provide all new employees with a correct employment contract within the statutory timescale of eight weeks following their start date.
• issue contract variation letters to existing employees within five working days of the amendment being made in SAP
• ensure that the calculation of accrued holiday and other contractual entitlements for staff leavers are correct
• advise your academy about discretionary powers in relation to pay and conditions
• administer statutory and occupational sick and maternity pay, instructing payroll accordingly
• notify employees of any reduction to half or nil occupational sick pay one month before the reduction (or as soon as practicable), excluding staff who are in their probationary year
• respond to mortgage and benefit enquiries on behalf of academy employees within five working days of receipt, with employees’ permission.
• timely processing of Disclosure and Barring Service (DBS) application forms for volunteers where they are undertaking regulated activity
• provide:
  
  • tri-annual reports showing your current staff profile (Per19)
  • a monthly report to show staff salary information (Per18)
  • a monthly report to show the payroll actions that have been completed
    
    These reports are provided to help you meet your audit requirements and it is your academy’s responsibility to check these reports and inform us immediately of any anomalies.

   

• create and maintain teachers’ pension records via the Teachers’ Pensions website (Secure Transfer Utility)
• answer all telephone calls within five rings
• respond to written correspondence within five working days
• provide an alternative personnel assistant to deal with your query should your usual contact be unavailable
• provide training for new secretaries, bursars and business managers in using the relevant forms and procedures for payroll, at an extra cost.
• provide workforce information reports, at an extra cost.
• process DBS chhecks via our umbrella body service for all new academy staff and those changing posts where a new check is required. The administration cost for this would be included in the per pupil rate.
  Please note: The actual cost of the DBS disclosure (currently £44) will be charged to you on a quarterly basis.